Real Estate Virtual Assistant
- harvy casem
- Aug 1, 2020
- 6 min read
Updated: Aug 15, 2020
A real estate virtual assistant is someone who provides real estate related services to an offshore client from a remote location.
Here are some of the services offered:
Property Management
Data entry and database management
Commercial property lead generation activities
Cold calling
I. Property Management
Is the operation, control, maintenance, and oversight of real estate and physical property. This can include residential, commercial, and land real estate. Management indicates the need of real estate to be cared for and monitored, with accountability for and attention its useful life and condition considered. This is much akin to the role of management in any business.
Property management is also the management of personal property, equipment, tooling, and physical capital assets that are acquired and used to build, repair, and maintain end item deliverables. Property management involves the processes, systems, and manpower required to manage the life cycle of all acquired property as defined above including acquisition, control, accountability, responsibility, maintenance, utilization, and disposition.
An owner of a single-family home, condominium, or multi-family building may engage the services of a professional property management company. The company will then advertise the rental property, handle tenant inquiries, screen applicants, select suitable candidates, draw up a lease agreement, conduct a move in inspection, move the tenant(s) into the property and collect rental income. The company will then coordinate any maintenance issues, supply the owner(s) with financial statements and any relevant information regarding the property, etc.
II. Data Entry
Data entry is an industry in which employees add, verify and edit electronic data. Many companies need people to transcribe notes from meetings, add raw data into databases and add sales figures into electronic formats multiple times during the course of a business day.
A data entry job entails working as a handler of different types of electronic data and operating devices that professionals use to enter and edit data, such as a keyboard. There are a number of occupations in this industry, including typist, coder, transcriber or word processor.
Jobs in this industry have several different payment methods. If you start working in this industry, you could be paid by project, keystrokes per minute, keystrokes per word, keystrokes per hour or receive an hourly wage. Typically, the payment rate in data entry is based on your typing speed—fast typists are likely to earn more money in this industry.
Database management
Database Management, allows a person to organize, store and retrieve data from a computer. Database Management can also describe, the data storage, operations and security practices of a Database Administrator (DBA), throughout the life cycle of the data. Managing a database involves designing, implementing and supporting stored data, to maximize its value.
Include various types:
Centralized: all the data lives in one system in one place. All users come to that one system to access the data.
Distributed: Data resides over a variety of nodes, making quick access possible. “Rather than rely on hardware to deliver high-availability, the Database Management software…is designed to replicate data amongst the servers” allowing it to detect and handle failures.
Federated: Provisions data without additional persistence or duplication of source data. It maps multiple autonomous databases into one large object. This kind of Database Architecture is best for heterogenous and distributed integration projects.
III. Cold Calling (Real Estate)
While many realtors look forward to visiting properties with their established clients, a lot of real estate professionals don’t enjoy a task that’s often necessary for them to attract new clients — cold calling. If you dread the mere thought of cold calling, use our cold calling tips to overcome your reluctance to contact people you don’t know so that you can become a more successful real estate agent
Tips for Cold Calling Real Estate Prospects
Here are some tips you can use when you’re cold calling for real estate prospects:
1. Change Your Point of View
When you’re looking at a long list of real estate cold calling numbers, it can be intimidating. Instead of looking at every line on your list as an opportunity for you to be rejected, look at every number as an opportunity for you to introduce yourself and your business to someone who may become a long-term client or even a friend. Look at it this way — there are plenty of individuals out there who are looking to buy or sell property, and you’re in the perfect position to help them. Introducing yourself and your services by cold calling isn’t just benefiting you — it also has the chance to benefit the people on the other end of the line.
2. Use Targeted Real Estate Cold Calling Lists
The first step to getting the targeted call lists you need is to find a trusted company that has affordable real estate call lists for sale. At TelephoneLists.Biz, we have real estate calling lists for sale that target specific zip codes. Our ability to produce lists of affordable real estate leads and phone numbers will prevent you from wasting time contacting people in areas that don’t produce the best prospects.
3. Practice Your Phone Demeanor
In order to be successful with the real estate cold calling lists we have for sale, you’ll need to practice how you’ll behave when you’re on the phone. Use a tape recorder and mirror when you practice what you’re going to say to your prospects. Tape what you’re going to say and then listen to your recording to make sure your voice conveys a sense of familiarity that will put your prospects at ease. Observe your facial expressions and body language as you’re speaking. If you look uncomfortable while you’re talking, your voice will come across as strained, which can be off-putting to many prospects.
4. Use a Script
One of the smartest things you can do to succeed with your real estate cold calling is to use one of our scripts for cold calling. While it’s highly unlikely that you’ll follow a sales script verbatim, it can still be a useful guide that can help you stay on point and get a conversation going in the direction you want.
Benifits of REVA
Here’s a closer look at the main benefits of hiring a real estate virtual assistant:
1. Increase Business Productivity
Realtors need to perform a variety of non-core tasks that can’t be avoided, such as:
Managing paperwork and contracts
Updating property databases
Sending follow-up emails
While these are essential tasks, they can all be managed remotely.
Involving your in-house team in such tasks (or doing them yourself) isn’t ideal.
Why?
It takes away valuable time and resources that you could spend on core tasks that actually need your input, such as managing open houses!
How does a real estate virtual assistant help?
As real estate virtual assistants are experienced in such jobs, they’ll be able to complete them efficiently. This frees up your staff to focus on core business activities, like closing new leads.
2. Save On Hiring And Training Costs
Whichever way you look at it, hiring is an expensive task.
While an employee requires a salary, you need to spend time finding the right ones and screening them thoroughly. Additionally, you’ll even have to spend resources training them for the job.
Then why hire a virtual assistant?
Here’s why:
A. Lower Salaries And Overheads
Paying a top-notch virtual assistant is usually cheaper than paying a full-time employee.
How?
As most real estate virtual assistants charge hourly rates for the task, you only need to pay for the work they do. You also save up on electricity, internet and other office expenses as the assistant works remotely and is responsible for their work environment.
B. Minimal Training Costs
Real estate virtual assistants also reduce your training costs significantly.
How?
As most of them have excellent real estate industry experience, they know the drill and require little to no training. You can also assign them to specific tasks based on their expertise so that they do not need to be trained!
And that’s not all.
If you want to save costs further, you can consider delegating all the non-client facing work to a real estate VA in countries with lower salaries. For example, if you’re a realtor based in the United States, you can outsource to countries like the Philippines to save costs.
3. Find Better Work-Life Balance
Real estate agents often live a busy life with long and exhausting workdays.
Unanswered emails, constant phone calls and messages can make it very difficult for them to take time out for themselves.
How does a virtual assistant help here?
Real estate virtual assistants can take care of routine and repetitive tasks such as answering emails and managing property files.
This gives you enough free time to indulge in some me-time! You could also hire real estate virtual assistants in different time zones to provide seamless 24×7 customer service to your prospects!
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